Business Meeting

Brief preliminary meetings may sometimes be arranged at short notice

Try to avoid business meetings in the months of July and August or around the times of national holidays

The planning process is often very time consuming. However, once this is over, a project will move very quickly and deadlines are expected to be honoured

Meetings are generally formal and initial meetings are used for the parties to get to know each other

Participants must arrive punctually and dress up rather than down for the occasion

If you are sitting behind a desk, have to stand in front of the members face to face, to not be a barrier between you

The first session will be devoted to  build trust between the parties and the creation of the trust, will also open a window for creating a more personal relationship

The determination of business meetings to be made about a week or two in advance, and written request to schedule an appointment should be made in German

Care should be taken very accurately and advance notice of any delay in the slightest

Avoid arriving before the date of the meeting

Order entry is a formal meeting room – the highest ranking will come first, before the men take women, whose role is the same. The meeting will be informal character

Call during business meetings are informal, they are conducted in accordance with the protocol and include a decrease in minute detail

Written or spoken presentations should be specific, factual, technical and realistic

Make sure your printed material is available in both English and German

Reports, briefings and presentations should be backed up by facts, figures, tables and charts

Be sure you can back up your claims with lots of data. Case studies and examples are highly regarded

You should avoid applying pressure tactics and know that once a decision made – is not immutable

Conduct a large part in writing, to record the conversations and ensure the existence of precise decisions

There is a strict schedule – meetings start and end on the date set and the deadline

The German decision-making process is complex and takes time, no decisions are expected spontaneously or on the spot

German speaking style tends to be direct, so often criticized assault may sound, but this relates generally to businesses in question will not be personal in nature

Meetings may be conducted in the English language, but it is advisable to hire a translator, which might help avoid misunderstandings

This is a culture that prizes forward thinking and knowing what they will be doing at a specific time on a specific day

Careful planning, in one’s business and personal life, provides a sense of security

Rules and regulations allow people to know what is expected and plan their life accordingly

Once the proper way to perform a task is discovered, there is no need to think of doing it any other way

Careful planning, in one’s business and personal life, provides a sense of security

A quick, firm handshake is the traditional greeting

Titles are very important and denote respect

In general, wait for your host or hostess to introduce you to a group

When entering a room, shake hands with everyone individually, including children

Germans do not need a personal relationship in order to do business

They will be interested in your academic credentials, and the amount of time your company has been in business

Germans display great deference to people in authority, so it is imperative that they understand your level relative to their own

Germans do not have an open-door policy. People often work with their office door closed

German communication is formal

Following the established protocol is critical to building and maintaining business relationships

Germans are suspicious of hyperbole, promises that sound too good to be true

Germans will be direct to the point

Letters should be addressed to the lead person in the functional area, including the person’s name as well as their proper business title

Rank is very important in German business. Never set up a meeting for a lower ranked company employee to meet with a higher ranked person

Although German is the preferred business language, most upper level managers are quite capable of carrying on a conversation in English.

Punctuality is taken extremely seriously

If you expect to be delayed, telephone immediately and offer an explanation

Expect a great deal of written communication, both to back up decisions and to maintain a record of decisions and discussions

Letters should be addressed to the top person in the functional area, including the person’s name as well as their proper business title.

If you write to schedule an appointment, the letter should be written in German

Meetings are generally formal

Maintain direct eye contact while speaking

Although English may be spoken, it is a good idea to hire an interpreter so as to avoid any misunderstandings

At the end of a meeting, some Germans signal their approval by rapping their knuckles on the tabletop

There is a strict protocol to follow when entering a room

The eldest or highest ranking person enters the room first

Men enter before women, if their age and status are roughly equivalent

The primary purpose of a first meeting, is to get to know one another and to evaluate the person, to gain trust, and check the chemistry

Germans usually discuss business after a few minutes of general discussion

Meetings adhere to strict agendas, including start and end times

Send company profiles, personal profiles, etc., to German colleagues before your visit to establish credibility

Arrive at meetings well prepared. Avoid hard-sell tactics or surprises

Germans are not comfortable handling the unexpected

Remain silent if the floor has not been given to you or if you are not prepared to make an informed contribution

Leave a Reply

Your email address will not be published. Required fields are marked *